Creating Your Account
Race Ultra uses passwordless sign-in — there is no separate registration step and no password to remember.
1. Open the app and enter your email address.
2. Tap or click Get Code. A 6-digit sign-in code will be emailed to you.
3. Enter the 6-digit code when prompted and tap Sign In. The code expires after 10 minutes. If you didn't receive it, go back and request a new one.
The same flow works whether you are signing in for the first time or returning to an existing account. There is no separate "Create Account" button.
First-Time Setup
The first time you sign in, you will be asked to set up your profile before you can start planning races.
Required:
• First Name
• Last Name
• Distance Units — choose Metric (km) or Imperial (mi).
This becomes your default for all races; you can override it per race later.
Tap Get Started to save and proceed.
Your Profile
Your profile stores personal details that Race Ultra uses to personalise your plans. Open it from the profile icon at the bottom of the My Race page.
Personal details:
• First Name, Last Name (required)
• Email (read-only — this is your sign-in address)
• Preferred Name — the name shown to your crew
• Location
• Contact Number
• Primary Sport — Running, Cycling, Hiking, or Paddling
UTMB / ITRA Index: Enter your personal performance index (0–1000) from itra.run. Race Ultra uses this to predict your finish time and suggest a target pace whenever you are planning a new race. The prediction uses the formula: 60 × race effort ÷ index, where effort = distance in km + elevation gain in metres ÷ 100 + elevation loss in metres ÷ 200.
Default Units: Sets the unit system (Metric or Imperial) used across all races unless a specific race overrides it in the race settings.
Default Fuel Targets: Set your default hourly nutrition targets:
• litres of water per hour,
• grams of carbohydrate per hour,
• and milligrams of sodium per hour.
These defaults are automatically applied to new races you create.
Emergency Contact: Enter a name and phone number. This information is available to your crew through the app.
Tap Save Profile to apply changes.
Subscription
Race Ultra includes a 7-day free trial with full access when you first sign in. After the trial period your subscription status is shown at the top of your Profile page.
Plans:
• Monthly / Yearly — per month or per year, cancel any time
iOS and Android: Purchases are processed through the App Store or Google Play. Tap Subscribe on your Profile page or from the subscription prompt, choose a plan, and confirm the purchase through your device's native payment sheet.
• Restore Purchases — if you reinstall the app or switch devices, tap Restore Purchases to recover an active subscription linked to your store account.
• Redeem Offer Code — tap Redeem Offer Code to enter a promotional or gift code. On iOS this opens the App Store redemption sheet; on Android it opens the Google Play redemption page.
Subscriptions renew automatically. You can cancel at any time from your device's subscription settings (iOS/Android).
Creating a Race Plan
From the My Races page, tap + to open the race creation dialog. There are three ways to create a race plan.
Option 1: Manual
Enter all the race details yourself from scratch.
Fill in:
• Race Name
• Location (optional)
• Event Type — Running, Cycling, Hiking, or Paddling
• Date and Time — the race start date and time
• Distance — in your chosen units (km or miles)
• Elevation Gain — total ascent
• Elevation Loss — total descent (optional)
• Cutoff — overall race cutoff in hours (optional)
• Target Pace / Speed — your planned moving pace or speed (optional)
Tap Create Race to save.
Option 2: AI Lookup
Use AI to research a known race event and pre-fill the plan for you.
1. In the AI Lookup tab, type the name of a known race — for example, "Western States 100" or "UTMB".
2. Tap the search icon. The AI will research the event and estimate distance, elevation gain, elevation loss, overall cutoff, target pace, aid station locations, checkpoint facilities and gear.
3. Review the pre-filled details. Make any corrections you need — the AI result is a starting point, not a guaranteed accurate representation of the course.
4. Tap Confirm & Save to create the race and import the estimated checkpoints.
Important: AI-sourced data may not be fully accurate. Always verify checkpoint distances, cutoff times, and gear requirements against the official race website before race day.
Backyard Ultra detection: If the AI identifies a 6.71 km loop event, it will ask whether you want to build a lap-by-lap plan with hourly cutoffs. Enter the number of laps you are targeting and the app will generate one checkpoint per lap automatically.
Option 3: GPX Import
Import a GPX course file to create a race with accurate distance, elevation, and route data.
1. Select the GPX File tab and choose your .gpx file.
2. Enter a Race Name, Location (optional), and Race Date.
3. Tap Import Race.
Distance and total elevation are calculated automatically from the GPS track. If your GPX file contains waypoints, those are imported as checkpoints. If the file has no waypoints, you will be offered the option to add checkpoints manually or let AI Assist look up the race and build checkpoints for you.
If the GPX file has no elevation data, you can fetch estimated elevation from the Route page after the race is created (see the Route section below).
Editing a Race — Race Settings
Open a race from the My Races page, then navigate to the Settings tab.
Race Details:
• Race Name
• Location
• Start Date and Start Time
• Event Type (Running, Cycling, Hiking, Paddling)
• Units for this Race — choose Inherit (uses your profile default), Metric, or Imperial. Changing this re-expresses all distances and elevation values in the new units automatically.
Course Metrics:
• Distance
• Elevation Gain (optional)
• Elevation Loss (optional)
• Cutoff in hours (optional)
Target Pace / Speed: The global pace or speed used to calculate estimated arrival times at all checkpoints. Enter it in the units shown. Pace (min/km or min/mi) is entered using a time picker.
UTMB Index Prediction: If you have entered a UTMB/ITRA Index in your profile, Race Ultra will display a predicted finish time and implied pace for this race based on its distance and elevation. Tap Apply as Target Pace to copy the suggested pace into the Target Pace field, then save.
Notes: Free-text field for general race strategy, links, or reminders.
Race Outcome: After a race, record the result — Finished, DNF (Did Not Finish), or DNS (Did Not Start). For a DNF you can add a reason.
Offline Access: Toggle Make Available Offline to download the race and all checkpoints to your device. Once downloaded, you can check in and out of checkpoints without a mobile data connection. Any changes made offline are queued and synced automatically when you reconnect.
Tap Save to apply changes.
Delete Event: Scroll to the bottom of Settings to find the Delete Event option. This permanently removes the race and all associated data — checkpoints, route, gear lists, nutrition plans, and crew. This action cannot be undone.
Checkpoints
The Checkpoints tab is where you build your race timeline — every aid station, split point, and the finish line.
Elevation Profile
If your GPX file includes elevation data, a profile chart is shown below the map. If not, a Fetch Estimated Elevation button appears. Tapping it retrieves estimated elevation from open-topo-data (SRTM 30-metre resolution). Estimated elevation values are approximate and are labelled as such.
Adding and Editing Checkpoints
Tap Add Checkpoint to create a new one, or Swipe Left on an existing checkpoint to edit. Each checkpoint has:
• Name — e.g. "Mile 30 Aid Station" or "Finish"
• Sequence — the order of the checkpoint along the course
• Segment Distance — distance from the previous checkpoint (not cumulative), in your chosen units
• Segment Elevation Gain — ascent from the previous checkpoint
• Segment Elevation Loss — descent from the previous checkpoint
• Planned Rest — how many minutes you plan to spend at this aid station (used in ETA calculations)
• Hard Cutoff Time — tick "Has Hard Cutoff Time" and set the exact date and time by which you must arrive to stay in the race
• Segment Pace Override — optionally set a different target pace for this segment if it differs from your overall race pace
Facilities and Access:
Check any that apply at this aid station:
• Water
• Snacks
• Warm Meal
• Medical
• Drop Bag
• Crew Access
• Pacer Pickup
• Sleep
• Toilets
Notes: Free-text directions, rules, or reminders for this checkpoint.
Tap Save Checkpoint to save.
Segment Information
Each checkpoint card shows cumulative and segment-level distance and elevation figures — both from the previous checkpoint and running totals from the start.
Locking Checkpoints
Once you are satisfied with your course layout, tap Lock Checkpoints toggle in Settings. Locked checkpoints prevent accidental edits during or after the race. You can unlock them again from Settings if you need to make changes.
Deleting Checkpoints
To delete a checkpoint, simply Swipe Left to reveal the edit/delete button. Press delete, a popup will confirm you want to delete the checkpoint and that it cannot be undone. Press delete again to permanently delete or cancel to keep the checkpoint.
Route Map
The Route tab displays an interactive map of your course and an elevation profile chart.
Importing a GPX Route
If you did not import a GPX file when creating the race, you can add one here. Tap the file picker, select your .gpx file, and tap Import GPX. If the GPX file contains waypoint data and the race already has checkpoints set up, you will be asked whether to keep your existing checkpoints or replace them with those from the GPX file.
To replace an existing route, use the same import form — you will be prompted to confirm the replacement.
To remove the route entirely, use the Remove Route option.
Live Runner Location
During a race, the map shows the runner's current GPS position as a coloured dot. If the runner is more than 100 metres from the recorded route, the dot turns amber and a warning banner appears.
Gear
The Gear tab is your pre-race packing checklist.
Start-Line Gear
Add items you are carrying from the start. Each item is either:
• Mandatory — gear required by race rules or essential for safety
• Recommended — useful but not essential
Tap Add Item, name the item, choose its category, add notes if needed (brand, where it is packed), and tap Add Item to save.
Drop Bag and Crew Access Gear
Any checkpoint that has Drop Bag or Crew Access enabled will appear as its own gear section. Tap Add next to that checkpoint to plan what will be in that bag or handed off by your crew at that point.
Checking Off Items
Before race day, tick each item as you pack it. The count next to each section updates to show how many items have been packed. Any unpacked mandatory items are highlighted to remind you.
Nutrition
The Nutrition tab helps you plan fuelling across each segment of the race.
Hourly Targets
At the top of the tab, set your hourly targets:
• Water — litres per hour
• Carbohydrates — grams per hour
• Sodium — milligrams per hour
Tap Edit to change these values and Save to apply them. If you have set default fuel targets in your profile, those values are pre-filled when you create a race.
Segment Plans
Below the hourly targets, each segment of the race (from one checkpoint to the next) is shown as a card. Each card displays the target water, carbs, and sodium for that segment based on your hourly targets and the estimated moving time for the segment.
To add a food or drink item to a segment, expand the card and tap Add item. Enter the item name, carbohydrate content (grams), and sodium content (milligrams). The planned totals update automatically and are compared against your targets — green means on track, amber means below target, red means over.
Crew
The Crew tab lets you share access to your race with the people supporting you.
Adding a Crew Member
Tap Add Member and enter:
• Name (required)
• Email (required) — this is the email address the crew member uses or will use to sign into Race Ultra
• Role — choose from:
• Crew Chief — full access including check-in/out, gear, and notes
• Crew Member — can tick the gear list and add notes
• Pacer — same access as Crew Member
• Observer — view only
• Phone (optional)
• Notes (optional)
Tap Add Member to save. If the email address is already linked to a Race Ultra account, that person is added and notified automatically. If not, you can choose to send them an invitation email.
When a crew member signs into Race Ultra with their email, the shared race will appear on their My Races page under Crewing filter.
Race Day — Dashboard
On race day, the Checkpoints tab becomes your live dashboard. It shows planned arrival times, cutoff buffers, and lets you record actual check-in and check-out times at each aid station.
Checking In and Out
Each checkpoint has Check In and Check Out buttons (visible to the race owner and crew members with the appropriate role). Tapping either button opens a time picker pre-set to the current time — adjust it if needed, then confirm to record the time.
After checking in or out, the timestamp is saved and the remaining ETAs are recalculated based on actual progress.
Cutoff Buffers
Each checkpoint shows how much time you have before its cutoff — or, if you are running behind, how far past cutoff you are projected to arrive. These figures update in real time as check-in and check-out times are recorded.
Undoing a Check-In or Check-Out
If a time was recorded incorrectly, tap Undo on the relevant checkpoint to remove it. You will be asked to confirm before the record is deleted.
Offline Mode
The Race Ultra mobile app can be used without an internet connection on race day.
To enable offline access for a race, open the race's Settings tab and toggle on Make Available Offline. The app downloads the race details and all checkpoints to your device. Once downloaded, the race is marked as "Offline ready".
While offline, you can check in and out of checkpoints as normal. Changes are stored on your device and synced to the server automatically when you reconnect.
If you turn off offline access while there are unsynced changes, you will be warned before those changes are discarded.
To enable offline access you must have an internet connection. The toggle is disabled when the device is already offline.
Signing Out and Deleting Your Account
Sign Out
Tap the profile icon in the top-right corner of the My Races page to open your Profile, then tap Sign Out. You will be returned to the sign-in screen. Your data is retained and accessible when you sign back in.
Delete Account
From your Profile page, scroll to the bottom and tap Delete Account. A confirmation prompt explains that this will permanently delete your account and all associated data — races, checkpoints, gear lists, nutrition plans, and crew information. This action cannot be undone. Confirm by tapping Yes, Delete My Account.
With Race Ultra you can plan your daily stops, speed and elevation, customised to suit your agility and experience.
If you’re planning for an ultramarathon, multiday race or timed event, the Race Ultra App can be your tool to plan how you’re going to cover that ground in the time for your event.
The types of ultramarathon events you might be competing in cover a specified distance or route, and those that last for a predetermined period (with the winner covering the most distance in that time).
Timed events range from 6, 12, and 24 hours to 3, 6, and 10 days (known as Multiday races). Timed events are generally run on a track or a short road course, often one mile (1.6 km) or less.
The most common distances are:
- 50 kilometres (31.07 mi)
- 100 kilometres (62.14 mi)
- 50 miles (80.47 km)
- 100 miles (160.93 km)
- Up to the longest certified race distance of 3,100 miles
And many more...
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